Flashlight - Trade Sgt. John Leach

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations on behalf of the Maine State Police for 269 high-lumen flashlights under RFQ 16A 240405-238, with quotations due April 22, 2024 at 4:00 p.m. Eastern Standard Time.

The flashlights must deliver 1,000 lumens output, 1.25-hour runtime on CR123A lithium batteries, 447-meter beam distance, and programmable operating modes (high/strobe, high only, or low/high). Construction must be durable anodized aluminum with IP67 waterproofing. Rail clamps must be compatible with MIL-STD-1913 and M-LOK systems. Each unit includes remote switches, tail switches, mounting hardware, and two CR123A batteries. Bidders may submit alternative or equivalent items if accompanied by comparative specification documentation; samples may be requested at the vendor's expense.

The State will evaluate on a best value basis and award to the lowest-priced conforming bidder. Pricing must be FOB Destination with all shipping charges included and must exclude state and federal taxes. Quotation pricing must remain valid and binding for 180 days from the bid opening date.

Bidders may offer optional trade-in allowances for 269 good quality, serviceable AR-15 Bushmaster M4 upper receivers with full bolt carrier groups and charging handles; trade-in values require approval from Maine State Police and Maine Surplus Property and must be entered in Exhibit D.

The contract will be executed as a State of Maine Buyer Purchase Order with net 30 payment terms upon receipt of accurate invoices. Responses must be submitted through the State of Maine's Advantage Vendor Self Service (VSS) electronic procurement system and include a bid cover page, debarment certification, product data sheets, and cost response documentation in Microsoft Word, Excel, or PDF format with a 2MB file size limit per attachment. The State reserves the right to withdraw awards and negotiate with subsequent bidders if acceptable contract terms cannot be reached with the initial selection.