Flagpole Replacement for MDVA - Luverne

The Minnesota Department of Administration, on behalf of the Minnesota Department of Veterans Affairs (MDVA), is issuing a Request for Proposal (RFP) for flagpole replacement services at the Minnesota Veterans Home in Luverne. This procurement solicitation, a reissue of solicitation #2000017558 from October 2025, seeks qualified contractors to remove eight existing flagpoles and furnish and install nine new flagpoles at 1300 North Kniss Avenue, Luverne, MN 56156. Pricing must be all-inclusive, covering new flagpoles, transportation, equipment, labor costs, and a trade-in credit for the eight old flagpoles, with project completion desired by May 15, 2026. A mandatory site visit is required prior to proposal submission; responders who did not attend the original site visit must schedule their visit by February 13, 2026, by contacting Duane Mabon (507-283-6237, duane.mabon@state.mn.us) or Anne Stegenga (507-283-6207, anne.stegenga@state.mn.us). Written questions and clarifications must be submitted to Erin Snaza (erin.snaza@state.mn.us) no later than February 13, 2026. Proposals must be submitted through the SWIFT Supplier Portal by 3:00 PM Central Time on February 20, 2026, with evaluation and selection anticipated to be completed by February 25, 2026. The evaluation criteria include acceptance of State terms and conditions (100 points), cost detail (900 points), and applicable preference points of up to 120 additional points. Building construction contractors must be registered with the Minnesota Department of Labor and Industry prior to contract award.

This solicitation contains set-aside preferences available to Targeted Group businesses, Economically Disadvantaged businesses, Veteran-Owned businesses, DEED/DHS certified businesses, and non-resident vendors under reciprocity agreements, each potentially eligible for up to 120 preference points. Responses exceeding $50,000 must be accompanied by a 5% surety bond from a company authorized to do business in Minnesota. Non-Minnesota contractors are subject to 8% withholding on cumulative calendar year payments exceeding $50,000 unless an exemption is obtained. The estimated total dollar value of the contract for one year is $60,000 to $90,000; however, this estimate is not construed as a minimum or maximum. The anticipated contract term runs from March 1, 2026, through June 30, 2026, with an option to extend up to an additional 12 months in increments determined by the State. Cost proposals and terms remain firm for 180 days from submission.