Fittings and gaskets, cam lock style, purchase (RE-QUOTE)

Palm Beach County, Florida issued Request for Quotation #300613R/SM on April 11, 2022, for the purchase and delivery of cam lock style fittings and gaskets under a term contract. The solicitation comprises 51 line items including replacement rubber gaskets ranging from 1" to 6" in size and various cam lock style couplers, adapters, dust caps, dust plugs, and strainers manufactured from lead-free materials. Estimated 12-month quantities per item range from 2 to 66 units. Quotations were due by May 3, 2022, at 4:00 P.M. local time, submitted to the Palm Beach County Purchasing Department via fax or email. Successful vendors will be awarded a 12-month term contract with options to renew for four additional 12-month periods. Delivery must occur within 30 calendar days of receiving a delivery order and be made to designated warehouse locations (Water Utilities, CROC, SROC, or WROC facilities), with the County retaining the right to modify delivery locations during the contract term. Quoters must submit firm, fixed unit pricing with all costs remaining constant throughout the initial and renewal terms, with pricing inclusive of all shipping, freight, handling, and delivery charges on an F.O.B. destination basis. Only specific manufacturers are acceptable: approved gasket vendors include Toruseal by ACIPCO, Southern Mechanical Seals, Specification Rubber Products, Flange-Tyte by US Pipe, Garlock, and John Crane, while cam lock style adapters and couplers must be from P-T Coupling Company or Dixon Valve and Coupling Company.

Award will be made on an all-or-none basis to the lowest responsive and responsible quoter, subject to Palm Beach County's small, minority, and women-owned business enterprise (S/M/WBE) program provisions and local preference ordinance considerations. Vendors must be registered in the County's Vendor Self Service system and comply with all equal business opportunity requirements; all subcontractors must also maintain vendor registration. All quoters are required to provide documentation of employment eligibility verification, criminal history records checks as applicable, non-discrimination policies, and drug-free workplace certifications. No specific budget range or award value is identified in the solicitation documentation. The procurement is structured as a re-quote, indicating this is a renewal or reestablishment of an existing contract requirement rather than a new procurement initiative.