Fittings and gaskets, cam lock style, purchase and delivery

Palm Beach County's Purchasing Department issued Request for Quotation (RFQ) #300613/SM on April 4, 2022, for the purchase and delivery of cam lock style fittings and gaskets under a term contract. The solicitation encompasses 52 line items including replacement rubber gaskets ranging from 1 inch to 6 inches, cam lock style couplers, adapters, dust caps, dust plugs, strainers, and reducer adapters, with estimated 12-month quantities totaling 570 units across all items. Qualified vendors must source gaskets exclusively from approved manufacturers including Toruseal by ACIPCO, Southern Mechanical Seals, Specification Rubber Products, Flange-Tyte by US Pipe, Garlock, or John Crane, while cam lock adapters and couplers must come from either P-T Coupling Company or Dixon Valve and Coupling Company. Delivery must occur within 30 calendar days of receiving a delivery order, with pricing required to be firm and fixed with no escalation clauses permitted; all unit prices must include shipping and freight charges with F.O.B. destination terms. Quotations were due no later than 4:00 p.m. local time on April 8, 2022, submitted to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, and the award was to be made on an all-or-none basis to the lowest responsive, responsible quoter. The successful vendor would receive an initial 12-month term contract with options to renew for four additional 12-month periods.

The solicitation included Small/Minority/Women Business Enterprise (S/M/WBE) provisions allowing certification consideration and a 5 percent local preference discount for vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of proper documentation including a valid Business Tax Receipt. Vendors were required to comply with the County's Commercial Non-Discrimination Policy, E-Verify employment eligibility requirements, criminal history records check ordinance, and public records retention requirements. All responses had to be submitted on the provided RFQ form with proper signatures and include all required certifications and schedules, with failure to quote on all 52 items or selection of multiple manufacturers per item rendering the quote non-responsive. Payment would be made only upon the County's satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department. The vendor would retain title and assume all transportation responsibility and risk in transit. No specific budget range or award value was disclosed in the solicitation documents.