Fitness Equipment & Repairs

The City of Pittsburgh's Office of Management & Budget, acting on behalf of the Department of Parks and Recreation, is soliciting bids for a comprehensive fitness equipment maintenance and repair contract (Invitation for Bid #2023-IFB-150) covering multiple community recreation and Healthy Active Living centers. The procurement seeks a qualified vendor to provide preventative maintenance and repair services for commercial fitness equipment, with quarterly maintenance required for each piece of equipment across 23 identified facility locations in Pittsburgh. Bidders must be authorized equipment distributors and/or service providers for manufacturers including Nautilus, Precor, and Life Fitness, with requirements to maintain an adequate inventory of repair parts and provide parts conforming to original equipment manufacturers' specifications. The contract will run from July 1, 2023, through June 30, 2024, with two potential one-year renewal options. Key performance requirements include responding to service requests within one business day, completing repairs within 72 hours, and submitting quarterly manufacturer-listed pricing for repair parts. The bid response deadline is June 27, 2023, at 2:00 pm, with vendor questions due by June 20, 2023.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide percentage discounts for full catalogs from specified fitness equipment manufacturers and submit hourly rates for service, repairs, and preventative maintenance. The city will not pay separate shipping or handling fees, and all costs must be included in the submitted pricing. While specific budget ranges are not detailed, the comprehensive nature of the contract covering 23 facility locations suggests a potentially significant annual investment in equipment maintenance and repair services. The procurement involves a systematic approach to equipment maintenance, with a detailed preventive maintenance checklist that requires thorough documentation of equipment condition, including manufacturer, model, and serial number information. Vendors will be expected to perform comprehensive inspections and maintenance across various fitness equipment types, including treadmills, ellipticals, bikes, steppers, and resistance machines.