Fitness Equipment PM and Repair Services IFB #25-20019-000

The California Department of State Hospitals (DSH) Metropolitan has issued an Invitation for Bid (IFB) #25-20019-000 for Fitness Equipment Preventative Maintenance and Repair Services across multiple facility locations, including Atascadero, Coalinga, Metropolitan, Patton, Sacramento, and Napa. The procurement seeks a contractor to provide comprehensive fitness equipment maintenance, including quarterly preventative maintenance and as-needed repair services for various fitness equipment types. Qualified contractors must provide all necessary labor, insurance, medical clearance, and incidentals to perform the services. Technicians must have a minimum of five years of experience and be capable of submitting detailed maintenance reports while adhering to strict security and operational requirements at DSH facilities. The key procurement dates include an optional bidder's conference on July 23, 2025, a bid submission deadline of July 31, 2025, and an anticipated contract start date of August 11, 2025. The contract term will run from August 11, 2025, through June 30, 2028, with the contractor expected to maintain fitness equipment across multiple state hospital locations and provide comprehensive maintenance reporting.

The solicitation includes specific provisions for small business and disabled veteran business enterprise (DVBE) participation, with potential incentives for DVBE vendors. The bid includes a detailed rate sheet with pricing for preventative maintenance across different equipment types, and an annual parts allotment of $7,000. While the total contract value is to be determined, DSH reserves the right to adjust the scope of work and equipment list throughout the contract term. The procurement covers multiple jurisdictions, including Los Angeles County, Lake Los Angeles CDP, Los Angeles City, and East Los Angeles CDP. Prospective bidders must demonstrate the capability to service fitness equipment across various state hospital facilities, with the ability to provide comprehensive maintenance services that ensure the operational readiness of fitness equipment. The contract appears designed to provide flexible, responsive maintenance services with the potential for ongoing adjustments based on the specific needs of DSH facilities.