Fitness Equipment for Hospital Patients

Clifton T. Perkins Hospital Center (Maryland Department of Health) is requesting bids for replacement fitness equipment for the patient gym under the Small Procurement method, with bids due November 3, 2025, at 2:00 p.m. via the eMaryland Market Place Advantage (eMMA) platform and questions due October 31, 2025, at 12:00 p.m. There are no set-asides, minimum subcontracting goals, or MBE/VSBE requirements.

The scope comprises one recumbent bike with console (minimum 400 lb weight capacity), one upright bike with console (minimum 400 lb weight capacity), one cross trainer with console (minimum 400 lb weight capacity), and one four-person multi-station gym with adjustable multi-station capabilities. All equipment must include delivery, installation, and warranty coverage. Bidders must submit fully loaded pricing inclusive of labor, profit, overhead, and applicable surcharges on the provided bid form without alterations.

The total contract cost does not exceed $50,000. This is a one-time purchase contract with warranty coverage upon award. The facility is a maximum-security psychiatric hospital with an average daily inpatient population of approximately 275 patients and is currently undergoing a large construction project expected to continue for twelve to fifteen months.

All contractor personnel must register with the State Department of Assessments and Taxation prior to award, obtain employee identification badges, and pass background checks. Worker's Compensation insurance of at least $1,000,000 per occurrence is required, with the State listed as an additional insured. The contractor bears all travel costs and is billed following equipment installation.

A public bid opening is scheduled for November 3, 2025, from 2:15 to 2:30 p.m. via Google Meet. No pre-bid conference or site visits are scheduled. The hospital maintains strict confidentiality, safety, and tool-inventory protocols that contractors must acknowledge and follow while on premises, including smoke-free and drug-free policies, emergency response procedures, and infection control compliance.