Fitness Classes (Onsite and/or Virtual)

Dane County, Wisconsin, is seeking qualified businesses or individuals to provide on-site and/or virtual fitness classes for county employees through RFP #2023-RFP-083-PR. The procurement aims to support the county's wellness program by offering fitness classes at multiple sites, including the City/County Building, Aging and Disability Resource Center, Lyman F. Anderson Conservation Center, Neighborhood Intervention Program, and Northport. Proposed classes should include varieties such as Fit for Life Cardio Strength, Yoga, Fit for Life Chair Yoga, and Freestyle Step & Strength, with scheduling flexibility to accommodate employee availability before work, during lunch, and after work hours. The evaluation process will be points-based, allocating 30 points each to organizational capabilities, programming, and cost, with an additional 15 points for staff qualifications. Local vendors in Dane County will receive five bonus points, while vendors in adjacent counties will receive two points. Proposals are due by September 26, 2023, at 2:00 pm, with questions accepted until September 14, 2023. The anticipated contract term spans five consecutive one-year periods from January 1, 2024, through December 31, 2028.

The current incumbent fitness class provider is the YMCA of Dane County, and the county reserves the right to accept or reject any proposals and negotiate contract terms with the selected proposer. While no specific set-aside designations or restrictions on responding organizations were explicitly mentioned, the RFP suggests a preference for local and nearby vendors through the point allocation system. The procurement appears open to various organizations, including fitness centers, individual instructors, and wellness program providers capable of delivering both virtual and on-site fitness classes. The RFP does not specify a precise budget range or award value, but the multi-year contract structure indicates a potentially significant ongoing engagement. The selection will prioritize vendors demonstrating strong organizational capabilities, comprehensive programming, competitive pricing, and qualified instructional staff who can effectively support county employees' physical and mental well-being.