Fish food, purchase and delivery of, term contract

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for the purchase and delivery of fish food under a 12-month term contract with four optional renewal periods. The procurement encompasses two lots: Lot #1 requires delivery of 2,000 pounds of floating fish food (Purina Game Fish Chow or equal) and 3,500 pounds of sinking fish food (Purina Catfish Chow SR or equal) to John Prince Park Maintenance Compound in Lake Worth, while Lot #2 requires delivery of 5,500 pounds of floating fish food to Morikami Museum & Japanese Gardens in Delray Beach. All deliveries must be completed within five business days of receiving a term contract delivery order, between 8:00 a.m. and 2:30 p.m., Monday through Friday, with vendors bearing all transportation responsibility, liability, and risk under FOB destination terms. Quoters must submit firm, fixed unit prices per pound with no escalation clauses that remain valid throughout the initial contract term and any renewal periods, and responses are due by April 19, 2021 at 4:00 p.m. local time via fax or email to buyer Carlos A. Ramos. Required qualifications include registration in the County's Vendor Self Service system, current business tax receipts, compliance with the Criminal History Records Check Ordinance, and certifications of non-discrimination and drug-free workplace compliance. Fish food must meet specified technical requirements including proper particle sizes, nutrient levels, packaging in 40 to 60-pound bags with plastic liners, and be free from insects and mold, with payment rendered only upon County acceptance of delivered items.

The County will award contracts on a lot-by-lot basis to the lowest responsive and responsible quoter, applying Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions that allow certified S/M/WBE vendors to be considered within 10 percent of the lowest bid, as well as local preference provisions granting a 5 percent discount for Palm Beach County or Glades-based businesses. No incumbent vendors or current contractors are identified in the procurement documents, and no specific budget range or award value is disclosed. The successful quoter will be awarded a 12-month initial contract with mutual written agreement and Board appropriation of funds required for any of the four optional renewal periods. This procurement does not indicate any integration requirements with existing infrastructure or technology systems.