First Landing State Park, Packaged Firewood and Delivery for Resale Contract, 1 Year with 4-1-Year Optional Renewals

The Commonwealth of Virginia Department of Conservation and Recreation (DCR) has issued an Invitation for Bid (IFB) for a firewood packaging and delivery contract at First Landing State Park in Virginia Beach. The solicitation seeks a qualified vendor to provide hardwood firewood that is kiln-dried or heat-treated, packaged in bundles of at least 0.75 cubic feet, with an estimated annual requirement of 20,000 bundles. The contractor will be responsible for furnishing all labor, tools, equipment, supervision, safety signs, and materials necessary to supply and deliver the firewood to the park. The contract is structured as a one-year agreement with four optional one-year renewal periods, with bids to be submitted electronically by June 3, 2024, at 1:00 PM EST. An optional pre-bid site visit can be scheduled by May 28, 2024, and all questions must be submitted in writing by May 29, 2024. The contract will be awarded to the lowest responsive and responsible bidder based on the grand total bid, with pricing to be a firm, fixed unit price per bundle that includes all delivery costs.

The procurement is specifically set aside for DSBSD-certified small businesses, with a preference for micro, women-owned, and minority-owned businesses that have received certification from the Department of Small Business and Supplier Diversity (DSBSD). Bidders will be required to submit a small business subcontracting plan as part of their proposal. The Commonwealth's preferred payment method is by credit card, with processing fees not to exceed 3% per transaction. Vendors must be registered in the eVA vendor system and comply with State Corporation Commission identification requirements. While specific budget details are not explicitly stated, the estimated annual quantity of 20,000 bundles suggests a potential contract value that would be determined by the unit pricing submitted by bidders. The DCR reserves the right to cancel the contract with 60 days' written notice and to increase or decrease the estimated quantities during the contract term, providing flexibility in the procurement process.