First aid service and maintenance - police department

The City of Pasadena Police Department is seeking a qualified vendor to provide first aid service and maintenance across three specific locations in Pasadena and Altadena, California, including the Police Department, Police Range, and Heliport. The procurement involves inspecting, maintaining, and servicing thirteen first aid kits and one fifteen-gallon eye wash system, with a focus on ensuring OSHA and ANSI compliance through quarterly inspections. The contract will be effective from the date of the opened purchase order through June 30, 2024. Evaluation criteria for this informal selection solicitation include 45% weight on experience with similar municipal projects, 50% on cost proposal using a ratio method, and 5% for being a local Pasadena business. Vendors must submit electronic proposals through the City's eProcurement Portal by 10:15 am on Monday, July 31, 2023, with a deadline for questions on Tuesday, July 25, 2023, prior to 10:00 am. Potential bidders are required to provide a detailed pricing list for first aid supplies, with bid prices including full-service on-site delivery and replenishment services.

The solicitation includes several mandatory documentation requirements, such as vendor questionnaire forms (AA-1, AA-2, and AA-3) that address equal opportunity employment practices and workforce demographics. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov, with a warning that omitting this identifier may result in a non-responsive bid. The city encourages participation from local and small businesses, with the evaluation criteria including a 5% preference for Pasadena-based businesses. While no specific budget range is explicitly stated, the city expects pricing to be equal to or less than the vendor's most favored customer rates. Selected vendors will be required to submit additional documentation within 10 calendar days of notification, including a W-9 form, business license, and proof of insurance. The procurement process also includes voluntary demographic reporting forms that allow vendors to self-identify across various categories to support the city's commitment to workforce diversity and local economic participation.