First Aid Kit Service and Maintenance for the Police Department

The City of Pasadena Police Department is seeking a qualified vendor to provide first aid kit service and maintenance for thirteen first aid kits and one fifteen-gallon eye wash system located across three sites in Pasadena and Altadena, California. This informal selection solicitation requires the selected vendor to perform quarterly on-site delivery and replenishment of first aid supplies, ensuring full compliance with OSHA and ANSI requirements. Vendors must demonstrate the ability to deliver materials within 3 business days of ordering and provide pricing equal to or less than their most favored customer rates. The contract is scheduled to run from September 2, 2024, to June 30, 2026, with key procurement dates including a pre-bid meeting on September 23, 2024, at 10:00 am, a question submission deadline of September 23, 2024, at 4:00 pm, and a proposal submission deadline of September 26, 2024, at 3:00 pm. The evaluation will be based on the lowest Grand Total Price, with the City reserving the right to reject all bids. Prospective vendors are required to complete various documentation, including a Relevant Experience Form detailing five similar past projects, a Unique Entity Identifier (UEI) form, and optional equal opportunity employment forms.

The contract appears to have potential additional requirements for vendors, including obtaining a Pasadena Business License and potentially complying with the City's Living Wage Ordinance if the contract total reaches $25,000 or more. While specific set-aside designations are not explicitly detailed, the city provides optional demographic forms (AA-1, AA-2, and AA-3) that encourage reporting on workforce composition and potential hiring plans, suggesting a preference for diverse vendor participation. The contract will be funded directly by the City of Pasadena, with no specific budget range or award value explicitly stated in the documentation. Vendors must submit a comprehensive Unique Entity Identifier (UEI) from SAM.gov, with a warning that failure to do so may result in the bid being deemed non-responsive. The procurement also requires vendors to complete a technical questionnaire, indicating potential integration requirements with the City's existing IT infrastructure. Interested vendors must demonstrate technical capability, relevant experience in first aid kit maintenance, and the ability to meet the specific service requirements outlined in the solicitation documents.