Fireworks Displays

Chesterfield County Procurement Department is requesting bids for fireworks display services under IFB #27000068, with sealed bids due October 14, 2026 at 2:00 p.m. The contractor will furnish all labor, materials, equipment, transportation, and setup to perform fireworks displays for Chesterfield County on July 4, 2027, and July 4 of subsequent years. The display must commence at approximately 9:20 p.m. and run for a minimum of twenty minutes; the County reserves the right to adjust start time based on weather and event circumstances, and retains the option to use the same contractor for additional fireworks displays at identical pricing, terms, and conditions.

The scope includes delivery, setup, discharge, site cleanup, and crew accommodations. All pricing is F.O.B. Destination with freight, delivery costs, and incidental charges included in the bid price. The contractor must provide Safety Data Sheets annually and maintain sufficient tarps or coverings for weather protection. Setup and delivery are scheduled between 8:30 a.m. and 5:00 p.m., Monday through Friday, with notification to the Special Events Coordinator required no later than one week prior to July 4th each year. The County will provide a fifty percent deposit by June 30 of each year to reserve the show.

Bidders must submit a Certification of Subcontractor/Supplier Activity form documenting any work with minority-owned, women-owned, service-disabled veteran-owned, small, military family-owned, or Chesterfield County-based businesses. Questions are due October 5, 2026 at 4:00 p.m. Bids may be submitted electronically through the County's eProcurement system or in hard copy to the Chesterfield County Procurement Department. Bid opening occurs thirty minutes after the 2:00 p.m. deadline via a virtual Microsoft Teams link.