Fireworks Display July 3 2026 RFP 26-001PR

The City of Villa Rica Parks & Recreation Department is seeking sealed bids for a computer-designed, musically choreographed, and digitally fired fireworks display scheduled for Friday, July 3, 2026. The procurement requires a minimum of 1,400 shells divided across four segments (opening barrage, main body, false finale, and grand finale), including minimum specifications of 200 six-inch shells, 250 five-inch shells, and 250 four-inch shells with various special effect shells, with a display duration of at least 20 minutes. The contractor must also provide a Close Proximate Fireworks enhancement segment for daytime performance at a fixed cost of $2,200.00. Sealed proposals must be submitted to the City of Villa Rica Purchasing Department, 571 W. Bankhead Hwy., Villa Rica, GA 30180, no later than 2:00 p.m. on Tuesday, February 24, 2026, with written questions due by February 17, 2026 and answers posted by February 19, 2026. The City Council will vote to award the contract on March 10, 2026. Required qualifications include proper licensing, all necessary permits, a minimum of two licensed pyrotechnicians each with ten major electronically fired shows and five years of certified experience, liability insurance of $5,000,000, workers' compensation insurance, compliance with NFPA Code 1123 and Georgia Building Code, and use of the Fire One system or equivalent electronic firing system with contingency plans for electrical malfunction. Setup must begin no later than 8:00 a.m. on July 3, 2026, with the display beginning at approximately 9:30 p.m. Evaluation will be based on program selection (25 points), experience and qualifications (30 points), show value (25 points), and firing system and choreography (20 points).

The RFP does not identify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types. No incumbent vendors or current contractors are listed in the available documentation. The contractor will be responsible for delivery, storage, inventory verification, and all permitting requirements. The initial contract term is one year with the option to renew annually for up to two additional years, not to exceed three years total, and may include special effects for the America's 250th celebration event in the first year. The City reserves the right to reschedule or cancel the event due to weather with no rainout date, and bidders must outline any charges for postponement or cancellation. While a specific award value or budget range is not explicitly stated in the available documentation, proposals must include cost estimates for the fireworks display, the daytime Close Proximate Fireworks segment ($2,200.00 fixed), and any potential postponement or cancellation charges.