Firewood, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners issued Request for Quotation #950675/CR on July 13, 2021, for the purchase and delivery of firewood under a twelve-month term contract with four optional renewal periods. The County seeks to procure approximately 900 bundles annually of oak and pine barkless hardwood bundles measuring 3" to 5" wide by 12" to 15" long, packaged in shrink-wrapped bundles approximately 32" in diameter by 16" in length (0.75 cubic feet each) with handles. Deliverables must be free of chemicals, delivered on pallets with banded bundles within ten calendar days of receiving a delivery order, with a minimum order requirement of 150 bundles per requisition and F.O.B. delivery point at the County's location. Quotations were due August 3, 2021, at 4:00 p.m. Palm Beach County local time via fax or email submission. Pricing must be submitted as a single, firm, fixed unit price per bundle with no escalation clauses, remaining constant for ninety days from opening and throughout all initial and renewal contract terms. Award will be made on an all-or-none basis to the lowest responsive and responsible quoter, with all pricing to include labor, equipment, materials, transportation, freight, shipping, handling fees, and any other services necessary to provide the firewood as specified.

The procurement includes preferences for Small, Minority, and Women-Owned Business Enterprises (S/M/WBE), allowing certified small businesses within 10% of the lowest bid to receive preference consideration, as well as a 5% local preference for businesses based in Palm Beach County or Glades with permanent places of business established prior to solicitation issuance. All vendors must be registered in Palm Beach County's Vendor Self Service (VSS) system prior to contract award, and any subcontractors must also maintain current registration. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices requiring the associated purchase order number and submission to the Palm Beach County Finance Department. The County is exempt from federal and state taxes, and all vendors must comply with these tax exemption requirements. No incumbent vendor or budget range was specified in the solicitation documents; however, the estimated annual procurement volume of 900 bundles with firm pricing controls provides vendors with clear demand projections for bid preparation.