Fire suppression systems testing, certification and repairs

Palm Beach County Board of County Commissioners, Procurement Department is requesting quotations for fire suppression systems testing, certification, and repairs on a term contract basis under RFQ #26-0183/DJ, with quotations due August 18, 2026 at 4:00 p.m. Palm Beach County local time. A mandatory pre-quote conference is required; quoters must reference Terms and Conditions #17 for conference details. An SBE award preference of up to ten percent above the lowest responsive, responsible vendor applies under the Small Business Development Program, along with local preference ordinances on non-federally funded portions.

Quoters must comply with ANSI and NFPA standards for fire suppression systems testing, certification, and repair work. All quoters must register as vendors in the County's Vendor Self Service (VSS) system prior to contract award; any subcontractors must also be registered in VSS. Subcontracting is subject to mandatory OSBD (Office of Small Business Development) Schedules 1–4 documentation, which requires identification of all subcontractors and subconsultants, their work percentages or dollar amounts, SBE certification status, and payment tracking throughout the contract term. Personnel entering critical facilities or criminal justice information facilities are subject to criminal history records checks.

Pricing must be submitted on the County's provided Quote Response Form as single, fixed unit prices with no escalation clauses. Pricing is expected to remain firm for the initial term and any subsequent renewal periods. Quoters must maintain current certifications and licenses throughout the contract term and comply with E-Verify employment eligibility verification requirements. Email submissions are acceptable. Responses should be submitted to the Procurement Department at 240 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199.