Fire Suppression Systems – Annual Inspections, Testing, Certification, & Repair

The City of Miami Beach Facilities Management Division is requesting quotes for fire suppression systems annual inspections, testing, certification, and repair services citywide under an Invitation to Quote, with quotes due October 1, 2026 at 10:00 a.m. through BidNet Direct. Awardees must hold a valid Florida Department of Financial Services, Division of State Fire Marshal, Fire Equipment Dealer License - Type 07 Class 01 (Class A), the mandatory qualification filtering eligibility.

The scope encompasses fabrication, installation, inspection, alteration, repair, and servicing of wet agent, dry agent, and pre-engineered fire suppression systems, including portable fire extinguishers, automatic and manual fire extinguisher systems, hydrostatic testing, refills, and recharges across various equipment types and sizes. Vendors must demonstrate prior experience servicing municipal buildings through documentation of at least three similar projects completed within the two years preceding the bid. All repair invoices require proof of cost for materials and a Work Order number from a Facility Zone Manager.

Pricing must include all labor, tools, materials, equipment, and mobilization costs, organized into unit pricing by Groups A through D (Certifications, Materials, Additional Materials, and Rates). Vendors must provide a percentage markup for additional new parts not specifically listed. The contract term runs until $100,000 has been expended. Payment is made within 45 days of invoice approval. Vendors are subject to a Computerized Maintenance Management System subscription fee of $5.00 monthly plus $5.00 per work order, or a $50.00 monthly flat rate for unlimited work orders. All work requires Facility Zone Manager approval before commencement. Required insurance includes Workers' Compensation, Commercial General Liability with a $300,000 minimum per occurrence, and Automobile Liability with a $300,000 minimum combined per accident. Questions are due October 21, 2025.