Fire Suppression System Maintenance and Inspections

Dinwiddie County, Virginia has issued a Request for Quotations (RFQ) for fire suppression system maintenance and inspection services across multiple county facilities. The procurement encompasses four primary service categories: bi-annual inspections of commercial kitchen exhaust hoods at six locations, annual inspections of fire alarm systems at nine locations, bi-annual inspections of fire pumps and sprinkler systems at five locations, and 24/7 on-call repair services. Successful vendors must maintain NFPA-certified inspectors, possess appropriate contractor licenses through the Virginia Department of Professional and Occupational Regulation (DPOR), register with the Virginia State Corporation Commission if required, and carry specified insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Quotations must be submitted in unit price format with all overhead, materials, labor, equipment, delivery, and administrative costs incorporated, with no trip charges or environmental fees permitted. Written inspection reports must comply with NFPA standards and be submitted within 14 days of inspection, while repair work requires County approval before commencement and must meet response time requirements of 2 hours for standard service calls and 1 hour for emergencies, with on-site arrival within 24 hours and 2 hours respectively. The County will award to the vendor providing the best overall value based on price, availability, experience, and other qualifications. An optional site visit was scheduled for March 19, 2026, at 9:00 a.m. EST at the Government Center, with quotations due by March 31, 2026, at 2:00 p.m. EST.

The RFQ does not specify any set-aside designations or restrictions limiting eligibility to disadvantaged enterprises or other specific organization types, indicating this procurement is open to all qualified vendors meeting the technical and insurance requirements. No incumbent vendors or current contractors are identified in the available documentation. The contract will be awarded for an initial one-year term with three optional one-year renewal periods, subject to Board of Supervisors appropriations and price negotiations at renewal. The specific budget range or award value for this procurement has not been disclosed in the available materials; interested vendors should contact Dinwiddie County's purchasing department or visit www.dinwiddieva.us/purchasing for additional financial details and complete RFQ documentation.