Fire Station 8 HVAC Replacement

Arlington County, Virginia's Office of the Purchasing Agent is requesting sealed bids on Fire Station 8 HVAC Replacement (ITB No. N1490), with bids due October 16, 2026 at 1:30 p.m. via PRISM+ and a virtual prebid conference on September 29, 2026 at 1:00 p.m.

The scope encompasses removal and replacement of an existing roof-mounted 25-ton air handling unit with a new 30-ton unit designed to maintain 68 degrees Fahrenheit at 50–60% humidity 24 hours per day, seven days per week. Work includes minor structural reinforcing to accommodate the new unit's load, ductwork modifications, removal and replacement of acoustical tile ceiling in the Day Room and adjacent corridor, and sprinkler height adjustments. The existing facility is a three-story steel-framed structure built to the 2015 Virginia Uniform Statewide Building Code with a single-ply EPDM roof. The new unit features an enthalpy wheel to increase energy efficiency by transferring sensible and latent energy from toilet and bath exhaust air to incoming outdoor air.

The contract term is 177 consecutive calendar days to Substantial Completion, with an additional 30 days allowed for Final Completion. Liquidated damages are $2,765 per calendar day for failure to meet either milestone. A bid surety of 5% of the bid amount and Performance and Payment Bonds of 100% of the award are required. Prevailing wage rates established by the Virginia Department of Labor and Industry apply to all work. Monthly progress payments are made with 5% retainage until Final Completion.

Bidders must hold Virginia contractor licensing (Class A, B, or C depending on contract value), authorization to conduct business in Virginia, and demonstrate five years of experience constructing and renovating Class A/B commercial office spaces. Bidders must provide references for two similar projects completed within the past ten years and document web-based project management experience. Key personnel and subcontractors must have at least five years of experience in similar projects. Questions are due October 5, 2026 at 5:00 p.m. Eastern Time. Optional site visits are offered September 30 and October 1, 2026. Award goes to the lowest responsive and responsible bidder based on the Grand Total on the pricing sheet.