Fire Sprinkler and Suppression Repairs and Maintenance

The City of Pasadena, Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking a qualified vendor to provide comprehensive fire sprinkler and suppression repairs and maintenance services for a 5-year contract term. The procurement covers multiple city locations including Villa Parke, Police Department, Pasadena Senior Center, Robinson Park, Fire Station 34, and Jackie Robinson Center. Contractors must possess a C16 - Fire Protection Contractor license and provide an electronic bid bond for 5% of the total bid price. The scope of work requires performing testing services during regular business hours, providing 24/7 emergency response services, and uploading inspection reports to the Brycer compliance engine for each location. Bidders must submit their competitive proposal through the City's eProcurement Portal by Wednesday, July 23, 2025, at 3:00 pm, and must include DIR (Department of Industrial Relations) registration, demonstrate relevant experience with governmental agencies, and comply with local wage and business regulations. Evaluation criteria will likely include technical capability, past performance, compliance with local requirements, and competitive pricing for labor rates during regular business hours, outside regular business hours, and emergency response scenarios.

The contract appears to have preferences for local hiring and emphasizes equal employment opportunity, with specific requirements for workforce diversity and non-discriminatory practices. Vendors must complete multiple forms including a Vendor Questionnaire, Licenses and Certifications form, Project Workforce Utilization form, and a Non-Collusion Declaration. While a specific budget range is not explicitly stated, the comprehensive nature of the contract suggests a significant municipal investment in fire protection infrastructure maintenance. Contractors will be required to maintain substantial insurance coverage, including Commercial General Liability with $2,000,000 per occurrence, Automobile Liability with $1,000,000 per accident, Workers' Compensation meeting California statutory requirements, and Professional Liability insurance. The city has structured the procurement to ensure robust technical capabilities, with detailed technical questionnaires and certification processes that can take up to 30 days. Notably, the contract includes provisions for compliance with federal regulations, including lobbying disclosure and unique entity identification requirements, which may limit participation to well-established, compliant contractors.