Fire Hydrants Maintenance Services

The County of Orange, OC Community Resources, is requesting competitive bids for fire hydrant maintenance services across Orange County parks and facilities under IFB-012-3091102-ST, with bids due August 20, 2026 at 2:00 p.m. A five percent preference deduction for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders applies during evaluation; an eight percent preference is available for businesses certified as both.

The scope encompasses annual inspections and testing of 112 fire hydrants at 16 regional parks and facilities in compliance with NFPA 25 and NFPA 291 standards, five-year flow testing and marking, detailed reporting on condition and functionality, and on-call maintenance and repair services. Work is performed during standard business hours (7:00 a.m. to 4:00 p.m., Monday through Friday) unless otherwise authorized. Contractors must hold a valid California C-16 Fire Protection Contractors License and demonstrate a minimum of three years of experience with fire hydrant services for public agencies.

Pricing is firm and fixed with no escalations unless authorized by the County. Bidders must provide unit pricing for inspection and testing services per hydrant, hourly labor rates for maintenance work (estimated at 500 hours annually), and a materials markup percentage on an estimated $10,000 annual material cost. The contract term is three calendar years with two optional two-year renewal periods, subject to Orange County Board of Supervisors approval. Board approval is required for contracts exceeding $200,000 annually or $1,000,000 total value.

Contractors must maintain Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Employers Liability ($1,000,000 per accident) coverage. Performance and Labor and Material Payment Bonds are required. Questions are due August 6, 2026 at 2:00 p.m. Bids remain valid for 365 days following closing. Award will be made to the lowest responsive, responsible bidder. Electronic submission through the County's eProcurement Portal is mandatory; no other form of bid submission will be accepted.