Fire hydrant testing for eddy county fire & rescue

Eddy County, New Mexico is issuing an Invitation for Bids (IFB 26-01) to solicit qualified professional vendors to provide comprehensive fire hydrant testing and maintenance services for Eddy County Fire & Rescue. The procurement encompasses three distinct service categories: hydrant flow testing and marking performed in accordance with 2019 NFPA 291 standards, hydrant inspection and maintenance including lubrication of bonnets and verification of proper working condition of stems, caps, plugs, and threads, and combined flow testing and maintenance services performed simultaneously. All materials used, including lubricants, oils, and food-grade anti-seize compounds applied to hydrant ports, must meet food-grade standards, and vendors must clear vegetation within a three-foot radius of each hydrant as part of the maintenance process. Bidders are required to submit separate pricing for each of the three line items, with all costs including delivery, mileage, and travel charges throughout Eddy County. The submission deadline is June 3, 2026 at 2:00 PM MST, with bids to be publicly opened at the Eddy County Commission Chambers on the same date and time. The County will evaluate and award contracts based on the lowest responsible bid meeting minimum specifications, with the Board of County Commissioners expected to consider awards on or about June 9, 2026. The initial contract term is one year with the option to extend on an annual basis for up to three additional years, not to exceed four years total, by mutual agreement.

No specific set-aside designations or restrictions on organizational types are identified in this solicitation. Successful bidders must provide proof of general liability insurance with a minimum coverage of $1,000,000 per occurrence within ten days of award notification, and no subcontractors are permitted under this procurement. Bid prices must remain firm for 90 days following the bid opening date. The County anticipates awarding contracts to multiple vendors to fulfill service requirements and reserves the right to make multiple awards. No incumbent vendors, current contractors, or specific budget ranges are provided in the available procurement documentation. All bids will become public information upon award, and procurement is conducted in accordance with the New Mexico Procurement Code and Eddy County Procurement Policy. A 15-day protest period follows award notification for interested parties to challenge the selection.