Fire Hydrant Replacement at State Farm Correctional Center

The Commonwealth of Virginia Department of Corrections, Central Regional Office is soliciting bids via Quick Quote (unsealed) for fire hydrant replacement at State Farm Correctional Center, with bids due July 7, 2026 and a mandatory pre-bid conference on July 1. This procurement is set-aside for award priority to DSBSD-certified micro businesses and small businesses.

The scope consists of demolition of one existing fire hydrant, installation of one Kennedy Valve replacement hydrant, replacement of the backflow preventer, operational testing, debris removal, and warranty documentation. The bid price must represent a complete, ready-for-use installation and include all freight, installation labor, materials, travel, and shipping with no additional charges permitted. Work is performed at 3500 Woods Way, State Farm, Virginia 23160.

Attendance at the mandatory pre-bid conference on July 1 at 10:00 a.m. is required for bid eligibility. Bidders must submit attendee lists to Chad Etienne at Chad.Etienne@vadoc.virginia.gov by June 25 at 12:00 p.m. Supporting documentation not submitted electronically must be received by the Procurement Unit by July 7 at 12:00 p.m. Bids are valid for 60 days from submission. The agency requests delivery within 14 calendar days after order receipt, with 48-hour advance notification required.

All vendors must register in the eVA eProcurement system and pay transaction fees of 1% capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses per order. Contractors must carry workers' compensation insurance with statutory limits, employer's liability of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate. Additional requirements include background investigation at contractor expense, drug-free workplace certification, E-Verify participation if applicable, sexual harassment training for employees with significant state contact, and compliance with Department of Corrections security regulations and PREA standards.

Award goes to the lowest responsive and responsible bidder meeting applicable DSBSD criteria.