Fire Helmets

The City of Madison Fire Department has issued Request for Bids (RFB #12020-0-2023-BG) for procuring fire helmets, specifically seeking qualified vendors to supply Phenix TC-1 Composite and Phenix TL-2 Leather helmets. The annual procurement is estimated between 20 to 50 units, with color specifications including predominantly black helmets, red for company officers, and white for chief officers. Bidders must submit comprehensive pricing for helmet types, optional shields, and potential upgrades such as extra-large suspension, deluxe leather comfort packages, custom name stamps, and brass finials. Key deadlines include submitting questions by Tuesday, February 21st, 2023, with answers posted by Friday, February 24th, 2023. Formal bids are due by Friday, March 3rd, 2023, at 2:00 PM CST, requiring electronic submission to bids@cityofmadison.com. Evaluation criteria will focus on lowest responsible bidder compliance with specifications, with potential scoring advantages for local vendors registered on the City of Madison website.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. The City of Madison is tax-exempt and will not pay federal excise taxes or Wisconsin state sales taxes. While no incumbent vendors are identified, the bid requires all-inclusive, fixed, and not-to-exceed pricing with specified delivery timelines measured in days after receipt of order. Local vendor preference may provide additional scoring opportunities for businesses registered on the city's website. Although specific budget ranges are not explicitly stated, the estimated annual procurement of 20-50 helmets suggests a moderate-scale contract. The procurement allows for flexibility in helmet configurations and optional enhancements, indicating potential for customization within the specified technical requirements. Vendors must complete Forms A through F and demonstrate full compliance with the technical specifications to be considered for award.