Fire Gear Washer and Dryer with Delivery and Installation

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the State of Maine Fire Marshal's Office, is issuing a Request for Quotation (RFQ) for the procurement of one fire gear washer and one fire gear dryer, including delivery and installation services. The specified washer is a Circul-Air Corp. Express Soft Mount Extractor Model CACSM-30 (or approved equal) with a minimum 30-pound gear capacity, six-piece gear capacity, stainless-steel drum construction, and 120V plug compatibility, featuring dedicated wash cycles for fire PPE in accordance with NFPA 1851 standards. The specified dryer is a Circul-Air Corp. Express 2 Gear Drying Cabinet Model V511 (or approved equal), a free-standing 120V unit with commercial-grade construction, minimum 1500 watts of heating power, 600 CFM airflow rating, capacity for two full sets of gear or six pieces, and preset drying functions compliant with NFPA 1851 2020 edition and CSA/ETL standards. The washer must include a minimum two-year warranty covering parts and labor, while the dryer must include a minimum ten-year warranty covering parts and labor. All quotations must be submitted through the State of Maine's Vendor Self Service (VSS) e-procurement system by 4:00 p.m. Eastern Standard Time on May 22, 2026, with delivery and installation required on the same date and fully completed within sixty calendar days after receipt of order at 2000 Odlin Road, Hermon, Maine 04401. Bidders must submit equivalency documentation for any alternate items, manufacturer literature, warranty information, a completed Appendix D confirming delivery and installation specifications, and a signed bid cover page with a responsible bidder form. Bids must be submitted on a best-value basis with all-inclusive costs under FOB Destination shipping terms, covering all freight charges, delivery, placement, installation labor, equipment, accessories, hoses, cords, and related materials, with bids remaining firm for 180 days from the bid opening date and anticipated payment on a net 30 basis.

The RFQ does not reference any set-aside designations, restrictions on respondent types, disadvantaged enterprise provisions, or incumbent vendors. No existing infrastructure or technology integration requirements are specified in the solicitation. The State of Maine is tax-exempt and expects quotations to be submitted without tax inclusion. The State intends to issue one award and reserves the right to make no award, as well as the right to negotiate with the selected bidder and to recognize and waive minor informalities in submissions at its sole discretion. While no specific budget range or award value is stated in the procurement documents, the all-inclusive pricing structure for both equipment units and services will determine the final contract award amount upon evaluation and selection of the best-value quotation.