Fire Gear for FMO

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotation (RFQ) on behalf of the Department of Public Safety for fire safety equipment procurement. The solicitation seeks quotations for fire boots, fire coats, and particulate-blocking hoods with an anticipated purchase quantity of forty units of each item type. Responses must be submitted through the State of Maine's Advantage Vendor Self Service electronic procurement system by 4:00 p.m. Eastern Standard Time on April 30, 2026. The State anticipates making a single award to one bidder and prefers delivery of all goods by June 15, 2026, with on-site fittings to be arranged within fifteen days of final award to determine actual sizing requirements for boots and coats. All pricing must be submitted on a Free on Board (FOB) Destination basis, with bidders responsible for all shipping charges to the Fire Marshal's Office in Augusta, Maine. Evaluation will be conducted on a best value basis, with award made to the lowest-priced qualified bidder that meets all specifications and requirements, and bidders' quotations must remain valid and binding for 180 days from the bid opening date.

The RFQ documents do not specify any set-aside designations or restrictions on organizational types eligible to respond, nor do they identify incumbent vendors, current contractors, or existing infrastructure requiring integration. The State is exempt from federal, state, and local taxes and will not include these in quotations. Payment terms are anticipated to be net 30 upon receipt of accurate invoices, with payment by check, electronic funds transfer, or procurement card; vendors are prohibited by statute from imposing surcharges on card payments. The State reserves the right to negotiate the purchase of additional units at the bid price for six months following award and may refuse delivery of unacceptable shipments at the vendor's expense. No specific budget range or award value is disclosed in the solicitation materials provided.