Fire Extinguisher Service & Repair

Wake County Public School System (WCPSS), the largest school district in North Carolina serving approximately 161,000 students across 203 schools, is issuing a Request for Proposal (RFP) to procure fire extinguisher service and repair contracts for its facilities throughout the district. The procurement seeks one or more contractors to perform scheduled maintenance, inspection, testing, and repair services on approximately 10,000 fire extinguishers of varying types (K, K Purple, ABC, CO2, Halon, and Halotron), sizes (2.5 to 30 pounds), and maintenance intervals in accordance with NFPA 10 standards. Contractors must submit pricing on a per-extinguisher basis for 35 line items covering different extinguisher types and maintenance cycles (5, 6, or 12-year intervals), with all costs including labor, materials, tools, equipment, vehicle expenses, mileage, fuel, overhead, and profit. Required qualifications include appropriate licenses and certifications, commercial general liability insurance of $1,000,000, commercial automobile liability insurance of $1,000,000, and workers' compensation insurance; contractors must also comply with E-Verify requirements and conduct sexual offender registry checks on all personnel. A non-mandatory pre-proposal meeting is scheduled for April 8, 2026, at 9:00 AM ET at 1551 Rock Quarry Road, Building F, Raleigh, NC; written questions must be submitted by April 8, 2026, with responses provided by April 15, 2026. The proposal submission deadline is April 22, 2026, at 1:00 PM ET via the Electronic Vendor Portal (eVP), with public live bid opening scheduled for the same date and time. The contract term runs from July 1, 2026, through July 31, 2027, with WCPSS retaining the right to extend for two additional one-year periods.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in the procurement documents. Contractor profit margins are regulated, with net profit on subcontractor rates capped at cost plus 5 percent and profit on materials overhead limited to cost plus 10 percent. WCPSS will deliver fire extinguishers for service if the contractor operates within Wake County; otherwise, the contractor must establish a drop-off site within five miles of Wake County. No incumbent vendors or current contractors are listed in the available documentation, and no federal funding is involved in this contract. WCPSS reserves the right to reject any and all proposals and is not obligated to award to the lowest bidder. The specific contract award value or budget range is not disclosed in the procurement materials; pricing will be determined through the competitive proposal process.