Fire Extinguisher and Emergency Exit Lighting Inspection & Repair Services

The Town of Mooresville, North Carolina, is soliciting qualifications from vendors for a comprehensive fire extinguisher and emergency exit lighting inspection and repair services contract (Solicitation MVA-2025-25). The procurement seeks multiple qualified vendors to provide town-wide services on an as-needed basis, with a primary contract term of 36 months and an option to renew for an additional two years. Specific service requirements include comprehensive inspection, testing, and maintenance of fire extinguishers, repair of fire extinguisher systems, inspection and functional testing of emergency exit lighting, and replacement or repair of emergency lighting components. Vendors must submit a detailed qualifications package containing a scope of work, current pricing list, Certificate of Insurance naming the Town of Mooresville as an additional insured, W-9, authorized signatory form, three professional references, accounts payable contact information, and proof of NC Secretary of State business registration. The solicitation was released on May 7, 2025, with vendor responses due by May 23, 2025, at 1:00 pm, and the Town reserves the right to terminate the contract at any time without explanation. Vendor selection will be based on availability, price, and quality of work, with multiple vendors potentially selected under this master agreement.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are comprehensive, mandating Commercial General Liability coverage ranging from $500,000 to $1,000,000, Commercial Automobile Insurance (if applicable), and Workers' Compensation Insurance for vendors with three or more employees. Vendors must obtain insurance from licensed insurers with an A.M. Best's rating of A-VII or better and provide a 30-day advance notice of policy changes. While no specific contract value or budget range is disclosed, the procurement structure suggests a flexible, on-demand service arrangement where vendors will submit quotes for specific jobs as municipal needs arise. The Town has structured the agreement to allow for potential additional special insurance requirements based on project-specific risks, which could be determined through Exhibit B's comprehensive insurance coverage checklist. The contract allows the Town to issue individual Purchase Orders referencing the Master Vendor Agreement, providing a mechanism for efficient service procurement without guaranteeing a specific volume of work.