Fire Doors and Other Opening Protectives Inspection, Maintenance and Repair

The Virginia School for the Deaf and the Blind, an agency of the Commonwealth of Virginia, is requesting sealed bids for inspection, maintenance, and repair services on fire doors, fire dampers, and fire window shutter systems under IFB #218:27-002, with bids due September 28, 2026 at 1:00 PM.

The scope covers inspection, testing, certification, and routine maintenance of 330 fire doors, 123 fire dampers, and 29 fire window shutter systems across multiple campus buildings in compliance with NFPA 80 standards and Virginia Fire Prevention Code. Repair services are provided on an as-needed basis. Contractor personnel must have a minimum of five years' experience and proper training and certification. Emergency repair service must be available 24 hours a day, 365 days a year with qualified personnel on-site within three hours of call receipt.

The contract award is for one year with four optional one-year renewal periods. Pricing structure requires a lump-sum annual cost covering inspection, maintenance, on-call services, and major repairs (labor only); manufacturer's suggested list price minus a negotiated discount for parts; and separate hourly and overtime rates for repairs resulting from vandalism or acts of God. Bid prices must remain valid for 45 days following submission.

The contractor must maintain Virginia contractor licensing, workers' compensation insurance at statutory levels, employer's liability coverage of $100,000, and commercial general liability of $1 million per occurrence and $2 million aggregate. Payment is rendered within 30 days of invoice receipt and agency certification of acceptable services. All vendors must register in eVA and pay applicable transaction fees.

An optional pre-bid conference is scheduled for September 10, 2026 at 10:00 AM at Healy Hall. Public bid opening occurs September 29, 2026 at 1:00 PM. Questions should be directed to Heather Miltenberger at (540) 332-9050 or Nick Hall at (540) 569-6707.