Fire Department PPE Extractors

Sarasota County is soliciting quotes for two new UNIMAC 65 lb extractors for its Fire Department, specifically designed to clean personal protective equipment (PPE) in compliance with current NFPA standards. The procurement requires new equipment compatible with 240V 3-phase electrical service, to be delivered to 1805 Apex Rd, Sarasota, FL 34240. The quote must comprehensively include all programming, shipping, handling, installation, and startup costs, with the vendor expected to complete two trips for delivery and installation. The bid was released on June 10, 2025, with questions due by June 12, 2025, and final responses required by June 13, 2025, at 8:00 am. Key evaluation criteria include providing responsive and responsible bidding, with award going to the lowest total bid price. The extractors must be brand new, not remanufactured, and include pre-programmed cleaning cycles specifically tailored for fire department PPE gear. A concrete base will be provided by the county, though utility modifications and final mechanical connections are the vendor's responsibility.

The solicitation appears to have no specific set-aside designations or restrictions limiting respondent types, suggesting open competition for qualified vendors. The total budget threshold is $50,000, with the county reserving the right to purchase additional quantities at the quoted unit price within 30 days of award. Vendors must provide a minimum one-year warranty and comply with all federal, state, and local regulations. The county is tax-exempt and will require vendors to submit a certificate of insurance meeting specific coverage requirements, including Commercial General Liability ($500,000 or $1,000,000 per occurrence), Business Auto Liability ($500,000 combined single limit), and Workers Compensation with statutory limits. Electronic bid submissions are mandatory through https://secure.procurenow.com/portal/scgov, and the county may potentially extend pricing for up to one year if the vendor agrees. Vendors will be expected to demonstrate previous experience through references and potentially submit alternate products for approval.