Fire Department PPE Dryers

Sarasota County is conducting a Quick Quote (QQ) solicitation for the Fire Department to procure specialized personal protective equipment (PPE) drying equipment. The specific procurement involves two UNIMAC Gear Drying Cabinet Dryers and one UNIMAC Gas Tumbler Dryer, to be delivered to 1805 Apex Rd, Sarasota, FL 34240. The equipment must be new, not refurbished, and compatible with 240 Volt, 3 Phase electrical service, with programming aligned to current NFPA standards. Vendors are expected to provide comprehensive services including shipping, handling, delivery, and installation, with an anticipated two trips required to complete delivery, installation, and startup. The solicitation's key dates include a question submission deadline of June 12, 2025, at 10:00 am and a bid submission deadline of June 13, 2025, at 8:00 am. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest total bid price. Vendors must submit electronic responses through https://secure.procurenow.com/portal/scgov and provide references demonstrating experience with the specified products.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. The total budget threshold is $50,000, with the county reserving the right to purchase additional quantities at the quoted unit price within 30 days of award, and potentially extending pricing for up to one year if the vendor agrees. Vendors must provide comprehensive insurance coverage, including Commercial General Liability (with options of $500,000 or $1,000,000 per occurrence), Business Auto Liability ($500,000 combined single limit), and Workers Compensation with statutory limits. Sarasota County will be named as an additional insured on Commercial General Liability policies. The equipment comes with a warranty of one year from county acceptance or the standard manufacturer's warranty, whichever is longer. The county is tax-exempt and will provide a tax-exempt number upon request. Vendors should note that the county reserves the right to cancel the Quick Quote and re-solicit using another procurement method if no responsive quotes are received.