Fire Department Heavy Rescue Fire Apparatus and Rescue Ambulance Bumper to Bumper Maintenance Repair, Parts Service and Emergency Equipment Installation

The City of Santa Monica's Department of Transportation (SaMoDOT) is seeking a qualified vendor to provide comprehensive bumper-to-bumper maintenance, repair, parts service, and emergency equipment installation for its Fire Department's fleet, which consists of 3 Heavy Rescue Fire Apparatus and 4 Rescue Ambulances. The Request for Proposals (RFP) was released on July 1, 2025, with questions due by July 9, 2025, and proposals due by July 14, 2025, at 3:00 pm. Vendor qualifications include maintaining service locations within 50 miles of the Santa Monica Fire Department, possessing a minimum of 3 years of recent experience with heavy rescue fire apparatus and ambulance maintenance, and being an authorized dealer for SVI Fire Apparatus and Lifeline Ambulances. The pricing proposal must include hourly labor rates (including emergency/after-hours rates), a percentage markup or discount on manufacturer's parts list prices, and any additional charges. Vendors must demonstrate the ability to maintain a secure facility, keep vehicles inside during repairs and storage, and provide comprehensive warranties. The contract includes options for four additional one-year renewal periods at the same price, terms, and conditions.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises, though vendors must comply with the City's Living Wage Ordinance and Non-Discrimination Policy. The contract will require comprehensive insurance coverage, including Commercial General Liability with $1,000,000 per occurrence limits, Automobile Liability covering any auto with $1,000,000 per accident limits, and Workers' Compensation insurance with statutory limits. The contract includes a Payment Bond covering 100% of the contract amount to secure claims from contractors, subcontractors, laborers, and materialmen. While specific budget ranges are not explicitly detailed, the contract will be structured as a service agreement with compensation to be paid through invoices submitted by the successful vendor and processed within 30 days by the City. The venue for potential legal disputes is specified as Los Angeles County, with the governing law being the laws of the State of California. The contract will require the selected vendor to provide services with professional care typical of the industry and maintain comprehensive records throughout the contract period.