Fire Department Class "A" Uniforms Annual Contract

The City of Amarillo, Texas, Purchasing Department is soliciting bids for an annual contract to supply Class "A" (dress) uniforms for the Amarillo Fire Department under Invitation to Bid (ITB) 169-26 JLO. Proposals must be submitted electronically through the City's Bonfire platform, with a bid closing deadline of April 2, 2026, at 3:00 PM via Microsoft Teams teleconference. The procurement requires vendors to supply quality Class "A" dress uniforms that fully comply with detailed specifications outlined in the Amarillo Fire Department's technical specifications document, including specific fabric types, construction standards, color requirements, and design features. The successful bidder must submit a complete uniform sample for inspection and approval prior to contract award and must provide pricing on an F.O.B. destination basis with all costs quoted in the unit of measure specified in the bid documents. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice to terminate, though the City does not guarantee specific volume, minimum, or maximum compensation under this agreement, with order quantities determined by actual need. All vendors must submit required documentation including a Vendor Acknowledgement Form confirming compliance with federal suspension and debarment regulations, Texas Government Code provisions regarding boycotts and firearm entity discrimination, and proof that their organization is not listed on the Texas Comptroller's website for business dealings with Iran, Sudan, or foreign terrorist organizations. Within ten calendar days of receiving notice of award, the successful bidder must provide an insurance certificate complying with the City's insurance specifications, or risk having their bid deemed non-responsive and the award re-issued to the next lowest bidder.

Local preference consideration is available for vendors whose principal place of business is located in Amarillo city limits if their bid is within five percent of the lowest bid received, provided the City Council determines in writing that the local vendor offers the best combination of contract price and additional economic development opportunities. Vendors with ten or more full-time employees must certify compliance with Texas Government Code sections 2274 regarding boycotts of energy companies and discrimination against firearm entities, and all vendors must submit Texas Ethics Commission Form 1295 and a Conflict of Interest Questionnaire before contract execution. The solicitation does not identify any incumbent contractors or current suppliers, nor does it specify a predetermined budget or award value range; instead, compensation will be determined based on actual order quantities and the unit pricing submitted by the selected vendor. Payment will be made upon complete shipment, receipt verification, and departmental certification that materials conform to bid specifications. Notice to Proceed will be issued within 30 days following City Council approval of the award. The contract includes a funding-out clause permitting the City to terminate or reduce its obligations if sufficient funds are not appropriated in subsequent fiscal years. Interested vendors should direct questions regarding procurement requirements to the City of Amarillo Director of Purchasing & Contract Management at (806) 378-3028.