Fire and Security Alarm Systems Services - Town of Abingdon

The Town of Abingdon, Virginia is issuing a Request for Proposals for Fire and Security Alarm Systems Services to provide comprehensive monitoring, maintenance, and repair services across 16 municipal locations in accordance with National Fire Protection Agency (NFPA 72) standards and the Town's Fire Prevention Standards. The procurement covers fire and security alarm services for town-owned properties including municipal buildings, recreation centers, fire and police stations, and water treatment facilities. Qualified contractors must be Class A registered General Contractors in Virginia with a minimum of five years' experience, hold Virginia Fire Alarm Systems Contractor certification, and possess Virginia Department of Criminal Justice Services Security Technician credentials. Required insurance includes Workers' Compensation in statutory amounts, Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, Auto Liability of at least $1,000,000 per occurrence, and Excess liability insurance of $5,000,000 minimum. A mandatory pre-bid meeting and site visit is scheduled for Tuesday, April 7, 2026 at 8:00 am at the Public Works Building, with all site visits required to be completed during this single meeting. Sealed proposals are due by 2:00 pm on Tuesday, April 14, 2026, submitted to Jamie Barker at 299 Kings Mountain Drive, Abingdon, Virginia 24210, with electronic submission also required via eva.virginia.gov. Questions must be submitted by 4:00 pm on April 10, 2026, and the resulting contract will be for one year from execution with optional renewal for four successive one-year periods under original terms, provided written notice of renewal intent is given approximately 90 days prior to expiration.

The Town of Abingdon encourages participation by Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), and Small, Women-Owned, Minority Business (SWM) businesses. Compensation will be based on a bid schedule submitted by the contractor, with monthly invoices submitted for work completed and accepted, with payment due within 45 days of invoice receipt or work acceptance. The Town is tax-exempt and will provide appropriate tax exemption documentation to the selected contractor. Funding is provided from the Town's General Fund. No incumbent vendor or current contractor information is provided in the procurement documents. The Town reserves the right to reject any or all proposals and has not specified an award value or budget range in the available documentation.