Fire Alarm Systems Annual Inspection Monitoring Maintenance and Repair

Travis County, Texas is requesting bids for fire alarm systems annual inspection, monitoring, maintenance, and repair services across all County facilities under IFB 263-BH, with bids due November 4, 2026. The contract requires certified and licensed fire alarm technician, monitoring technician, and planning superintendent personnel to perform services in compliance with Texas State Fire Marshal regulations and Texas Insurance Code Article 5.43-2.

The scope encompasses visual inspection of 100 percent of fire alarm devices for physical damage, annual maintenance and cleaning, monthly monitoring, corrective and preventive maintenance intervals, and emergency repairs with a two-hour response requirement. The contractor must provide all licensed personnel, tools, equipment, materials, supervision, testing, transportation, and other services necessary to maintain compliance with State Fire Marshal rules. The contractor must maintain 24/7 emergency service capability and a 24-hour answering service.

The contract term is two years from award, with two optional two-year extension periods and three optional one-month extension periods, for a maximum total of seventy-five months. Unit prices must remain firm for 120 days from bid opening and for the duration of the contract unless extraordinary circumstances justify changes; prices shall exclude federal and Texas sales taxes.

Bidders must submit fire alarm technician licenses, monitoring technician licenses, planning superintendent licenses, and certificates of registration with the bid. Required documentation includes a Bidder Acknowledgement Form, Item Response Form, HUB Declaration, Ethics Disclosure Form, Certification Regarding Debarment, IRS Form W-9, and references. A Certificate of Interested Parties (Form 1295) must be submitted before award for contracts over fifty thousand dollars. Insurance requirements include Workers' Compensation (five hundred thousand dollars limits), Commercial General Liability (two million dollars per occurrence), Business Automobile Liability (one million dollars), Blanket Crime Policy (if advance exceeds five thousand dollars), and Pollution/Environmental Insurance (one million dollars). Site visits are encouraged and can be arranged through the Purchasing Office. Bid opening will occur via Microsoft Teams with results posted to BidNet immediately for electronic submissions and within four business hours for hard copy submissions.