Fire Alarm Sprinkler System Maintenance, Testing, Repair, and Inspection – Big Spring State Hospital

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016419) for comprehensive fire alarm sprinkler system maintenance, testing, repair, and inspection services at Big Spring State Hospital. The procurement seeks a contractor to provide annual inspections, periodic testing, and as-needed repair services for fire alarm, sprinkler, and suppression systems. Mandatory on-site visits are scheduled for two sessions each on July 22 and 24, 2025, with bid responses due on August 7, 2025, at 10:30 AM. Bidders must demonstrate a minimum of five years of relevant experience, with personnel having at least three years of specialized experience, and must be an authorized Honeywell notifier distributor. The contract will be awarded on a best value basis, considering factors such as specification compliance, performance capabilities, and pricing. The initial contract term will run from September 1, 2025, through August 31, 2026, with potential options for up to three additional one-year renewals through August 31, 2029.

The solicitation appears to be open to all qualified vendors, with an emphasis on encouraging HUB (Historically Underutilized Business) participation through a required HUB Subcontracting Plan. Bidders must meet specific insurance requirements, including workers' compensation, commercial general liability, and professional liability insurance. The historical spend for similar services is approximately $90,000 annually, broken down as $65,000 for inspections and testing and $25,000 for as-needed repairs. While no specific set-aside designations are explicitly mentioned, the HUB Subcontracting Plan suggests a preference for diverse vendor participation. The contract will be executed through Hockley County and administered by the Texas HHSC, with the primary location of service being Big Spring State Hospital. Potential bidders should carefully review all documentation, particularly the insurance and experience requirements, to ensure full compliance with the solicitation's detailed specifications.