Fire Alarm Services, Inspections, Maintenance and Service Contract

Miami-Dade County Public Schools (M-DCPS) is issuing Invitation to Bid (ITB-25-011-YG) for fire alarm services, inspections, maintenance, and service contracts across various school district facilities. The procurement encompasses all necessary labor, transportation, materials, and equipment to test, service, inspect, repair, and maintain fire alarm systems in full compliance with the Florida Building Code, NFPA 72, and Florida Administrative Code 69A-48. Bidders must demonstrate qualification as Florida state-licensed Certified Electrical Contractors (EC), Certified Alarm Contractors (EF), or Registered Alarm Contractors I (EY) under Florida Statute 489 Part II, and must hold a valid M-DCPS Contractor Pre-Qualification Certificate as a Low Voltage Contractor or Alarm Contractor I. Key requirements include dedication of at least 16 full-time Florida Certified Fire Alarm System Agents (FASA), 24/7 emergency response capability with live operator answering service, and immediate access to all original equipment manufacturer (OEM) software and programming services. The contract is structured with a three-year initial term and two successive one-year renewal options at the district's discretion, with award on a group-by-group basis to primary and potentially secondary alternate vendors based on lowest cost and compliance with specifications. Additional services labor rates are capped at $195.00 per hour for qualified alarm technicians and $165.00 per hour for installation labor, with vendor markups limited to 20% on OEM products. Critical deadlines include a pre-bid conference on January 30, 2026 at 10:00 AM via Google Meet, with bids due February 12, 2026 at 1:00 p.m. Eastern Time via Euna OpenBids, followed by virtual bid opening at 2:00 p.m. the same day; projected board approval is scheduled for March/April 2026, with initial inspection and required repairs to be completed within 100 days of award and all fire alarm services within 60 days of purchase order issuance.

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other protected classes. Bidders must submit firm fixed pricing that remains constant throughout the contract and extension periods, though price adjustments may be requested with supporting market documentation subject to M-DCPS approval. Insurance requirements include workers' compensation coverage, general liability insurance with $1,000,000 limits, and automobile liability insurance with $1,000,000 combined limits, while performance bonds are not required for contract awards under $200,000. No incumbent vendors or current contractors are identified in the procurement documents, nor are there specific technology platforms or existing infrastructure integration requirements beyond OEM software compatibility noted. The solicitation contains no guaranteed order quantities or amounts, with order placement based solely on district needs and discretion, and no specific budget range or award value is disclosed in the available documentation.