Fire Alarm Replacement - Pearsontown Elementary School

Durham Public Schools is requesting proposals for fire alarm system replacement at Pearsontown Elementary School (4915 Barbee Road, Durham, NC 27713), with proposals due October 22, 2026 at 1:00 p.m. and a mandatory pre-bid meeting on October 6, 2026 at 10:00 a.m. at the school site.

The scope encompasses complete replacement of an inoperable fire alarm system with a new addressable fire alarm system featuring voice evacuation capability. Work includes general construction (patching, painting, and new signage for fire alarm devices to match existing school signage), electrical work (power provision for fire alarm control and amplifier panels, and required raceways), and full installation of the voice evacuation system.

The initial contract term runs 150 calendar days from the effective date, with work to commence within 30 business days of award. Durham Public Schools may renew the contract for up to two additional one-year terms and may extend the contract term for up to 180 days in 90-day increments. Pricing shall constitute total cost for complete performance including all applicable charges, handling, and administrative fees. Invoices are due net 30 days after Durham Public Schools approval.

Vendors must submit three hard copies and one flash drive copy to the Durham Public Schools Purchasing Department, Attn: Amy Morris, 511 Cleveland Street, Durham, NC 27713. Proposals must include completed pricing on the provided Attachment C, references from at least three similar projects, vendor experience documentation, and a certification of financial condition. Written questions are due October 13, 2026 at 12:00 p.m. via email to Dist.Purchasing@dpsnc.net. Public bid opening occurs at 2:00 p.m. on October 22.

Insurance requirements include worker's compensation with $500,000 employer's liability limits, commercial general liability of $1,000,000 combined single limit, and automobile liability of $250,000. Vendors must comply with North Carolina competitive bidding statutes, provide E-Verify certification for employees, disclose debarment status, and submit background check information including disclosure of criminal convictions, investigations, regulatory sanctions, and civil litigation. Key personnel cannot be substituted without prior written approval. Durham Public Schools reserves the right to reject any or all proposals, waive minor informalities, make separate awards to different vendors, or cancel the RFP entirely.