Fire alarm parts

The South Carolina Department of Corrections, specifically through its Purchasing Branch, issued a Request for Quote (RFQ) for fire alarm parts for the EST3 Fire Alarm System at Allendale Correctional Institution in Florence County. The procurement seeks four specific line items: two Central Processor Cards (3-CPU3), two Main Power Supply units (3-PPS/M), one Dual Loop Card (3-SDDC1), and associated freight/handling services. All items must be new and delivered within thirty days of purchase order receipt to Allendale Correctional Institution, located at 1057 Revolutionary Trail in Fairfax, SC. The solicitation (RFQ 5400016779) was originally issued on July 28, 2018, with offers due by December 7, 2018, at 10:00 AM. Submissions could be made electronically to purchasing@doc.sc.gov, by mail to PO Box 21787, Columbia, SC 29210, or delivered in person to 4420 Broad River Road, Columbia, SC 29210. The award will be made to the lowest responsible and responsive bidder, with unit prices governing the evaluation process.

The procurement did not specify any minority business set-asides or incumbent preferences, though South Carolina resident vendors and in-state businesses may claim applicable preferences under Section 11-35-1524 of the South Carolina Code of Laws if they meet qualification requirements. Vendors must have a valid South Carolina vendor number and comply with standard state terms and conditions, including drug-free workplace certification and ethics regulations. Nonresident contractors may be subject to a two percent withholding requirement unless they register with appropriate state authorities. The contract was ultimately awarded to JCS Systems, Inc., located in Columbia, South Carolina, with a total evaluated amount of $4,815.58 and an awarded amount of $4,818.58. The contract is fixed-price with no renewal options, and the specific unit prices included $781.72 for each central processor card, $732.42 for each main power supply unit, and $65.00 for the dual loop card, plus freight and handling charges.