Fire Alarm Monitoring Services IFB# GS-26-12

The County of Louisa, Virginia is issuing an Invitation for Bid (IFB) GS-26-12 for fire alarm monitoring services to support seven county facilities: the Voter Registrar Building, Jefferson-Madison Library, General District Court, Circuit Courthouse, Intergenerational Center, Human Services Building, and New Bridge Fire Station. The selected contractor must provide 24-hour, 7-day-per-week, 365-day-per-year monitoring services with a central station listed by Underwriters Laboratories (UL) and staffed with trained operators at all times. Key deliverables include submission of a list of all monitored zones and signals within 30 days of contract execution and conversion of all systems to signal the contractor's monitoring station by the midnight contract start date of July 1, 2026. Required qualifications include UL certification proof, proposed staffing with resumes and credentials, at least three client references with similar service contracts, copies of all required federal, state, and local licenses, and a certificate of insurance naming the County as an additional insured with required coverage limits. The evaluation criterion is the lowest total bid evaluation price across all seven locations from responsive and responsible bidders. Sealed bids are due May 21, 2026 at 3:30 p.m. at the County of Louisa Administration Building, Finance Department, 2nd Floor, 1 Woolfolk Avenue, Louisa, Virginia 23093; written questions must be submitted by May 12, 2026 with formal clarifications issued May 14, 2026. The contract period runs from July 1, 2026 through June 30, 2027, with options to renew for two successive one-year terms upon mutual agreement.

The solicitation contains no specified set-aside designations or restrictions limiting participation to particular enterprise types or disadvantaged business categories. No incumbent vendor or current contractor information is identified in the procurement documents. Bidders must integrate with existing hardwired POTS telephone line monitoring infrastructure, with any cellular backup equipment and associated costs remaining the bidder's responsibility. The contractor must comply with Virginia and federal law, nondiscrimination provisions, drug-free workplace certification, and maintain Workers' Compensation insurance, Commercial General Liability coverage of $2,000,000 aggregate, and Comprehensive Automobile Liability of $1,000,000 per occurrence. The IFB does not specify a total contract value or budget cap, requiring bidders to submit pricing on the provided Bid Price Sheet with annual costs for each of the seven locations.