Fire Alarm Maintenance and Repair Services IFB 24-42021-000

The Department of State Hospitals (DSH) has issued Invitation for Bid (IFB) 24-42021-000 for Fire Alarm Maintenance and Repair Services at the DSH-Napa facility located in Napa County and Napa City, California. The procurement seeks a qualified contractor to provide comprehensive fire alarm testing, inspection, and repair services for approximately 5,000 devices across 34 different buildings. Required contractors must be licensed as C-16 Fire Protection Contractors and C-10 Electrical Contractors, with a minimum of five years' experience in fire alarm system maintenance. The contract will cover multiple fire alarm system brands including Honeywell Notifier/Onyx, Silent Knight, and SSP/Firetrol, with services including quarterly, monthly, and annual fire alarm testing and emergency/non-emergency repair services. Key procurement dates include a mandatory bidder's conference on April 29, 2025, bid submission deadline of May 8, 2025, and anticipated contract award on May 13, 2025, with an initial contract term from May 30, 2025, through May 29, 2028.

The solicitation includes small business and disabled veteran business enterprise (DVBE) preference programs, with potential incentives up to 5% for DVBE participation. Contractors must be registered with the Department of Industrial Relations and comply with prevailing wage requirements. Additional qualifications include successful completion of background checks, tuberculosis screening, and adherence to COVID-19 protocols and strict security regulations specific to the state hospital environment. The contract includes detailed pricing provisions with a maximum parts allowance ranging from $50,000 to $100,000 per fiscal year and a maximum 15% markup on parts. Successful bidders will be expected to provide all necessary materials, supplies, tools, equipment, transportation, licenses, permits, prevailing wages, insurance, and personnel to complete the fire alarm maintenance and repair services. While no incumbent vendor is specified, the comprehensive nature of the solicitation suggests a complex and ongoing maintenance requirement for the DSH-Napa facility's fire protection infrastructure.