Filemaker annual license

The California Department of Transportation (Caltrans) is conducting an Informal Competitive Solicitation for a FileMaker Enterprise Annual Software License Agreement (ASLA) covering three fiscal years (25/26, 26/27, and 27/28). The procurement is for a cross-platform, low-code relational database application developed by Claris, an Apple subsidiary, which enables users to create custom business process applications with integrated database, user interface, and security features. The solicitation was released on October 27, 2025, with written questions due by November 3, 2025, at 5:00 PM and quote submissions required by November 10, 2025, at 5:00 PM. The anticipated Notice of Intent to Award is scheduled for November 24, 2025, at 5:00 PM, with quotes remaining valid for 60 days from the due date. Delivery is required immediately (ASAP) and will be shipped FOB Destination, Freight Prepaid to the Caltrans IT division in Sacramento. The contract allows for award on an "all or none" or "individual items" basis to the lowest quote bidder, with three identical line items for FileMaker Enterprise ASLA renewals to be priced separately for each fiscal year.

The solicitation includes several set-aside and preference programs supporting Microbusinesses, Small Businesses, and Disabled Veteran Business Enterprises (DVBE), with potential incentives ranging from 1-5% based on verified participation. Bidders must complete a Bidder Declaration Form and comply with state procurement guidelines, including the State Agency Buy Recycled Campaign (SABRC) Program. The contract incorporates non-cloud IT general provisions, extensive security and privacy requirements, and specific considerations for General Artificial Intelligence (GenAI) technologies. Bidders must obtain a California retailer's seller permit and may be required to subcontract with certified small businesses. While no specific budget range is explicitly stated, the solicitation is for an enterprise-level software license covering multiple fiscal years. The procurement covers jurisdictions including Sacramento County and San Francisco City, with all equipment required to be new and current production models. Sales tax will be handled separately and added at invoicing based on the delivery location's tax rate.