Fiberfill Batting Fabric

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for 90,000 yards of fiberfill batting fabric through Invitation for Bids (IFB) number IW193724-A. The fabric is specifically for the Hughes Unit Garment Factory located in Gatesville, TX, with precise technical requirements including a weight of 5.4-6.6 ounces per square yard, bonded high-loft non-woven construction, and 80% compression recovery after 12 hours. The material must be composed of post-consumer cotton/polyester fibers and reprocessed with virgin polyester and polyvinyl acetate base binder, with specific dimensional requirements of 60-inch roll width and 49-51 yards in length. Bidders are required to submit F.O.B. destination pricing with freight prepaid and allowed, incorporating all shipping charges into the unit cost. The bid opening is scheduled for January 31, 2025, at 3 P.M., with questions due by January 22, 2025, at 12:00 PM (CST). Electronic submissions are preferred via BIDS@TDCJ.TEXAS.GOV with a 10MB attachment limit, though hard copy submissions are also accepted at the TDCJ Contracts and Procurement office in Huntsville.

No specific set-aside designations or preference programs are mentioned in the solicitation documents. The contract term will run from the date of award through August 31, 2025, with no renewal options. Bidders must be registered with the Texas Identification Number System (T.I.N.S.) and have a Federal Employer Identification Number. The TDCJ reserves the right to make awards based on the lowest line item bid, total of line items, or any combination that serves the state's best interest. Payment terms are set at 30 calendar days after receipt of an uncontested invoice or delivery of goods. The contract includes strict security requirements for deliveries to the correctional facility, including mandatory security escorts and restrictions on ex-inmate deliveries. While no specific budget range is explicitly stated, the procurement is for 90,000 yards of specialized fabric. The TDCJ maintains the right to cancel the contract with 30 days' written notice and prohibits the use of artificial intelligence in contract performance without prior written consent.