Fiberbuilt golf mat systems, parts & accessories, RE-quote

Palm Beach County, Florida is seeking quotations for Fiberbuilt Golf Mat Systems original equipment manufacturer (OEM) parts and accessories under a term contract re-quote through its Purchasing Department. The procurement requires vendors to provide a single, fixed percentage discount from current Manufacturer's Suggested Retail Price (MSRP) lists applicable to all Fiberbuilt products and accessories, with shipping costs factored into the discount calculation rather than charged separately. Quotations must be submitted by September 1, 2022 at 4:00 p.m. Eastern Time to the Palm Beach County Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, via fax or email. Qualified vendors must be authorized dealers, distributors, or resellers of Fiberbuilt, must provide current catalogs and MSRP lists upon award and throughout the contract term, and must demonstrate registration and qualification through the County's Vendor Self Service (VSS) system, with all subcontractors also registered. The successful vendor shall furnish factory/manufacturer warranty on all items against defects in materials and workmanship effective from the delivery and acceptance date, with delivery required within seven (7) calendar days of receiving a delivery order on an F.O.B. destination basis. Evaluation will be based on the percentage discount offered, vendor qualifications, and compliance with contractual requirements.

The initial contract term is twelve (12) months or until the estimated amount of $27,000 is expended, whichever occurs first, with renewal options for four (4) additional twelve-month periods at the County's discretion subject to mutual written agreement and appropriation of funds by the Board of County Commissioners. No set-aside designations for disadvantaged enterprises are specified in this procurement, though vendors must comply with Palm Beach County's Commercial Non-Discrimination Policy and Equal Business Opportunity (EBO) Ordinance. The County operates on an as-needed ordering basis with no minimum order requirements, and all items are subject to post-sale audit adjustment. Vendors must comply with E-Verify employment eligibility requirements and all applicable federal, state, county, and local laws and regulations. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices requiring complete accuracy including catalog numbers, descriptions, list prices, and invoiced prices. The estimated contract value of $27,000 represents the budget allocation for the initial contract period.