Fertilizers, herbicides, insecticides, etc. , term contract

Palm Beach County, Florida is issuing Invitation for Bid #18-051/CC to establish a twelve-month term contract for the supply of fertilizers, herbicides, insecticides, fungicides, and miscellaneous related agricultural and landscape maintenance products. The procurement encompasses five lots containing 96 line items: Lot #1 includes 21 fertilizer products; Lot #2 contains 25 herbicide items; Lot #3 specifies 11 insecticide formulations; Lot #4 lists 10 fungicide options; and Lot #5 encompasses 29 miscellaneous items such as surfactants, seed blends, and soil treatments. Sealed bids must be submitted to the Palm Beach County Purchasing Department by March 1, 2018, at 4:00 p.m. local time. All pricing must be submitted on a per-unit basis using specified units of measure (per pound, gallon, quart, ounce, or pint depending on the item), with prices remaining firm and fixed for the initial contract term and any subsequent renewals with no price increases permitted. The successful vendor must deliver all products within ten calendar days of purchase order receipt, with the F.O.B. point designated as destination, meaning the contractor assumes all transportation costs and liability. Bidders must submit detailed product specifications, descriptive literature, EPA registration numbers where applicable, specimen labels, and Safety Data Sheets for any toxic substances. All products must meet federal, state, and local safety codes and regulations.

The procurement includes mandatory Small Business Enterprise (SBE) participation requirements, with a minimum of 15 percent SBE participation required for all bids; however, non-SBE bidders meeting 7 percent SBE participation may be considered if their bid does not exceed the lowest responsive SBE bid by more than 10 percent. Additionally, local preference of 5 percent applies to bidders with a permanent place of business in Palm Beach County, and a Glades preference of 5 percent applies to bidders serving the Glades area. The contract term is twelve months or until the estimated amount is expended, whichever occurs first, at the County's discretion, with products to be ordered on an "as-needed" basis. The anticipated contract value is $550,000 over the twelve-month term. No incumbent vendors or existing contractor information was specified in the solicitation documents.