Fencing, rental of, term contract

Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #F950626/CR for a fencing rental term contract to supply temporary galvanized steel fencing for various County locations, including the Glades region in the event of hurricane or disaster. The solicitation encompasses four distinct lots: Lot 1 consisting of 6-foot height sections, Lot 2 consisting of 8-foot height sections, Lot 3 consisting of 10-foot height sections, and Lot 4 consisting of 6-foot pedestrian gates with 12-foot lengths. All fencing must meet or exceed ASTM A392-06 standards with corrosion-resistant zinc coating and 1 5/8-inch line posts, delivered F.O.B. destination with the successful quoter bearing all transportation costs and liability. Qualified respondents must provide firm, fixed unit pricing for weekly rental rates for each lot and demonstrate the capacity to deliver materials within 24 hours and complete setup within 6 hours of receiving a delivery order, with pickup required within 24 hours of County notification. The RFQ deadline was November 5, 2018, at 4:00 p.m. local time. Respondents must maintain Commercial General Liability insurance at $500,000 per occurrence, Business Auto Liability insurance at $500,000 combined single limit, and Workers' Compensation insurance in accordance with Florida Statute Chapter 440, and must provide certifications regarding debarment and suspension compliance.

The County has not designated this procurement as a set-aside for disadvantaged enterprises or any specific organizational classifications, though respondents providing drug-free workplace certification may receive preference in the event of tied quotes. No incumbent vendors or existing contractors were identified in the solicitation documents. The contract will be awarded for an initial term of 12 months with four optional 12-month renewal periods, subject to mutual written agreement and annual Board appropriations, with an anticipated contract value of $99,999 over the initial 12-month term, though the County reserves the right to increase or decrease this amount based on actual requirements. Pricing shall remain firm for the initial term and any renewal periods. The contract is federally funded through Public Assistance grant funding awarded by FEMA to the Florida Department of Emergency Management and Palm Beach County.