Fencing, rental of, term contract (RE-QUOTE)

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the rental of fencing to support county operations, including disaster preparedness and hurricane response efforts throughout the county, particularly in the Glades region. The procurement seeks competitive quotes for four line items: weekly rental rates for 6-foot fencing, 8-foot fencing, 10-foot fencing, and pedestrian gates, with pricing quoted on a per linear foot or per each basis. All fencing must be galvanized steel meeting ASTM A392-06 standards with corrosion-resistant zinc coating and specified dimensions. Delivery must occur within twenty-four hours of order placement with setup within six hours, and pickup within twenty-four hours of notification. All pricing must include delivery, setup, teardown, pickup, labor, equipment, materials, transportation, and incidental services at no additional cost to the County. The RFQ submission deadline is November 30, 2022 at 4:00 p.m., with responses acceptable via fax or email. The contract will be awarded on an item-by-item basis to the lowest responsive and responsible vendor, with an initial term of twelve months or until the estimated amount is expended, followed by four optional renewal periods of twelve months each subject to mutual written agreement and fund appropriation.

Vendors responding to this solicitation must provide evidence of Commercial General Liability Insurance with a $500,000 minimum, Business Auto Liability Insurance with a $500,000 minimum, and Workers' Compensation Insurance. All vendors must register with the E-Verify System and comply with all federal nondiscrimination laws, drug-free workplace requirements, and debarment and suspension certifications. The solicitation is funded through the Federal Emergency Management Agency (FEMA) Public Assistance program, requiring vendor compliance with all applicable federal regulations and environmental protections. Pricing shall be firm and fixed for the initial contract term and any subsequent renewal periods, with unit prices remaining constant regardless of quantities ordered. The County will order on an as-needed basis with no minimum order requirements and retains the right to refuse items not in good condition at delivery, with defective items returned at the vendor's expense. The anticipated contract value over the twelve-month term is $99,999, though the County reserves the right to adjust this amount as necessary.