Fencing, post and rail, furnish and install, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued an Invitation for Bid (IFB) for the furnish and installation of post and rail fencing throughout Palm Beach County under a term contract structure. The procurement seeks to address hurricane and disaster-related damage through firm, fixed pricing for multiple fence types, including diamond single and double rail fencing, two-hole and three-hole split rail fencing with and without wire mesh, removal and disposal of existing fencing, and bull gates in three sizes (12', 14', and 16'). Estimated quantities for the initial 12-month period total approximately 13,700 linear feet of new fencing installations and 3,800 linear feet of removals, along with seven gate installations. Bidders must possess a valid Fence Contractor's License and provide three references demonstrating projects completed within the past three years. The successful bidder must meet comprehensive insurance requirements including Commercial General Liability of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage per Florida Statute Chapter 440. Materials and labor must comply with detailed technical specifications requiring 5-6 inch diameter treated Southern Yellow Pine posts, 4-inch by 4-inch treated mixed hardwood rails, and 12.5-gauge galvanized wire in specific configurations, with all connections using galvanized fasteners and proper installation techniques. The bid submission deadline was July 19, 2018, at 4:00 p.m. local time, with the contract to be awarded to the lowest responsive and responsible bidder on an all-or-none basis. Unit pricing must remain firm for 90 days from bid submission and throughout the initial and subsequent contract terms, with the successful bidder required to provide all materials, labor, travel, transportation, and fuel at the quoted unit price with no additional compensation.

The contract is funded entirely with federal Public Assistance grant funding awarded by FEMA to the Florida Division of Emergency Management and Palm Beach County, requiring compliance with all applicable federal regulations, environmental requirements, recycled materials provisions, and wage and hour standards. The initial contract term is for twelve months or until the estimated amount is expended at the County's discretion, with options to renew for four additional twelve-month periods upon mutual written agreement. Palm Beach County is exempt from federal and state taxes and will pay only upon acceptance of goods and services by designated County representatives. The successful bidder must provide a one-year warranty covering defects in materials and workmanship, plus a 90-day labor warranty from delivery and acceptance. No set-aside designations or restrictions limiting the types of organizations that can respond were identified in the solicitation documents. While no specific budget range or award value was disclosed in the available documentation, the estimated scope of 13,700 linear feet of installation and 3,800 linear feet of removal over the initial 12-month period provides guidance for potential bidders in preparing their proposals.