Fencing, post and rail, furnish and install, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB) #20-006/AW for the furnish and installation of post and rail fencing under a twelve-month term contract with four optional renewal periods. The procurement encompasses seven types of fencing installations with specific annual estimated linear footage requirements: diamond single rail fence (275 linear feet), diamond double rail fence (6,575 linear feet), two-hole split rail fence without wire mesh (275 linear feet), two-hole split rail fence with wire mesh (9,625 linear feet), three-hole split rail fence without wire mesh (250 linear feet), three-hole split rail fence with wire mesh (225 linear feet), and wire mesh installation on existing split rail fencing (1,000 linear feet). The scope also includes removal and disposal services for existing fencing and installation of three sizes of bull gates (12', 14', and 16' lengths). Bidders were required to submit firm fixed unit pricing on an all-or-none basis for all sixteen line items, with prices maintained for ninety days from submission. Successful contractors must hold a Fence Contractor's License from the State of Florida or Palm Beach County Construction Industry Licensing Board, provide three references for similar work completed within the past three years, maintain a Local Business Tax Receipt, and carry minimum insurance coverage including Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation insurance. All materials must be pressure-treated southern yellow pine or mixed hardwood with wire mesh meeting Class 1 galvanized 12.5 gauge specifications, and contractors must provide a one-year warranty on materials and workmanship plus a ninety-day labor warranty from delivery and acceptance. Bid submissions were due February 20, 2020, at 4:00 p.m.

The procurement includes a Small Business Enterprise (SBE) price preference whereby certified SBE bids within ten percent of the lowest non-small business bid receive award preference. Additionally, a local preference of five percent is available for bidders maintaining a permanent place of business in Palm Beach County. All subcontractors must be registered as vendors in the County's Vendor Self Service (VSS) system prior to contract finalization, and contractors are required to complete and submit OEBO Schedules 1-4 documenting minority and women business enterprise (M/WBE) and SBE subcontractor and subconsultant participation throughout the solicitation process and contract performance. The contract documentation requires prime contractors to establish binding agreements with all subcontractors specifying detailed scope of work, unit prices, quantities, and total prices, along with monthly payment tracking through OEBO Schedule 3 and subcontractor payment certification through OEBO Schedule 4, which must be notarized and accompany each payment application. No incumbent vendors or current contractors are identified in the solicitation documents, and no specific budget or award value is disclosed in the available materials.