Fence & Gate Maintenance

The Commonwealth of Pennsylvania's Department of Transportation (PennDOT) is seeking a qualified contractor for Fence and Gate Maintenance across York County PennDOT locations through a small business reserve solicitation. The procurement involves preventative maintenance, inspections, and repairs for both electronic and manual gates at various stockpile facilities, with a one-year contract period from July 1, 2022 to June 30, 2023 and potential one-year renewal option. Contractors are permitted to visit sites prior to bidding to become familiar with equipment specifications. The bid will be awarded to the lowest total bidder across all line items, with contractors required to provide all necessary labor, travel, equipment, and parts for repairs. Specific deliverables include completing a Confirmation of Service Form (OS-501) for all work, using new replacement or upgraded components, and ensuring all repairs are pre-authorized by the Department Contract Administrator or Facilities Manager. The solicitation's due date is June 17, 2022, at 8:00 AM, with bids evaluated based on comprehensive pricing that includes travel, labor, equipment, overhead, and profit.

The solicitation is explicitly designated as a small business reserve, which limits participation to qualifying small businesses meeting specific state procurement guidelines. Contractors must be prepared to respond to maintenance requests within specified timeframes, with two instances of failure to respond potentially resulting in contract cancellation. While specific award values are not detailed in the provided documentation, the contract covers maintenance services for multiple gate and fence systems across York County PennDOT locations. The procurement allows for time-and-materials billing, with labor hours calculated from arrival to departure at job sites. No incumbent vendor information was provided in the available documents. The contract includes provisions for potential one-year renewal, suggesting the possibility of an extended engagement for a qualified vendor. Interested small businesses must carefully review all solicitation requirements, including the ability to provide comprehensive maintenance services for both electronic and manual gate systems across various PennDOT facilities.